Magazine Organizer PS Bombay Online Help.

1. About Magazine Organizer PS Bombay

2. Trial Period

3. Getting Started

4. The Main Toolbar

5. Fast Data Access

6. Keep Magazine Data

7. Bookmarks

8. Selection buttons

9. Magazine Views

10. Categories and Subcategories

11. Substitute Categories

12. Authors

13. Networking

14. Multiple Users

15. User Data Administration

16. Required data 

17. Email and Internet

18. Magazine Subscriptions

19. Searching

20. Printing

21. Hot Keys

22. Images

23. Database Backup

About Magazine Organizer PS Bombay:  

PS Bombay is database program designed to catalogue magazines and magazine articles. This Windows based application is Email and Internet enabled. With its ease-of-use, you can save time, and frustration, when retrieving an article from a stack of magazines. If you do research and have to read through a lot of magazines, or if you just read for pleasure and want to know where those interesting articles are located at for later use, this program was developed for you.

Read an article, enter the details into PS Bombay, add a keyword if you like, and then save it. Data retrieval is quick and easy, with one click of the mouse retrieving the information for viewing.

Who can benefit from Magazine Organizer PS Bombay? Students, teachers, lawyers, doctors, researchers, software developers, editors, housewives, managers, secretaries, anyone who reads magazines and will need the data for later referencing. And the possibilities roll on, from free-lance writers who can build and catalog a library of magazines and their requirements, to professionals who want to log an article for later use.

The program runs on Windows98/ME/NT4/Windows2000 and WindowsXP.

To register Magazine Organizer PS Bombay you go to http://www.pindersoft.com/psbombayregister.htm.

 Click on the link and you will be directed to a secure web site where you can enter your credit card information. You will then be emailed the registration number.

 After receiving this number, start Magazine Organizer PS Bombay and then, on the Menu list, open Administration/Registration. When the Registration window opens, enter the Registration number. Magazine Organizer PS Bombay will then inform you if the registration is successful.

If so, your version is fully operational.

Trial Period:

30 day trial period.

Magazine Organizer PS Bombay is a shareware product. After installing it on your computer you have 30 days to test the program before registering. If you do not register within 30 days certain functions will be disabled and you will not be able to use the program to its full extent.

When you register Magazine Organizer PS Bombay you will be sent a registration number. Enter this number into the Registration field and the program will be 100% functional.

If you enter the registration number after the 30-day trial period, you will have full access to any data you have entered earlier. None of your data will be lost.

Getting Started:

How to use Magazine Organizer PS Bombay

When you first open the Article page, you can immediately enter information and save it to the database. When you enter your data for an article and save it, the magazine, category, subcategory and author are also saved and placed into the database. You can then open one of those pages and edit those names you have entered.

In example: You save an article from the National Geographic magazine. You can then open the Magazine window, select the National Geographic magazine from the Treeview, and edit the data – add an address, telephone number, etc…

When the Article window opens and you want to find an article, click the Treeview button on the toolbar. All the articles you have saved will appear in the Treeview to the left side of the page. Click on an article on the Treeview and it will appear on the page ready for viewing and editing.

To delete a record, select the data you wish to edit from the Treeview, and then click on the delete button. In some situations a cascading delete will occur. This happens in the Magazine and Authors page.

Cascading delete: If you elect to delete a magazine from Magazine Organizer PS Bombay, all articles from that magazine will also be deleted. If you choose an author to delete, all articles related to that author will also be deleted. So be careful with the data you choose to delete, there is no recovery function.

Combo boxes: The combo boxes allow you fast access to your data. Using the Article window as an example, open the combo box to categories by clicking on the selection button. To view the data inside the combo box, click on the arrow to the right of the field. All of the categories you have listed in Magazine Organizer PS Bombay will then appear. To choose one, click on it with the mouse.

The Main Toolbar:

The above snapshot is from the main window in PS Bombay. The buttons described allow you to access your data. Below is a description of the buttons and what they do. From left to right...

1. Articles: Opens the window for Articles so you can add, delete and edit the magazine articles you have saved.
2. Magazines: Opens the Magazine window so you can add, save, delete and edit the magazines you have in PS Bombay.
3. Authors: Opens the Authors window so you can add, save, delete and edit the author data.
4. Magazine Views: Opens the Magazine Views window so you can see the Magazine Table of Contents and the Magazine Catalog views.
5. Categories: Opens the Categories window. This window also includes a page where you can add, save, delete and edit your subcategories.
6. Help: Opens the Help program which directs you to this webpage.
7. Quit: Ends the program. The program will terminate when you click this button.

These commands can also be found in the Main Menu.

Fast Data Access:

The Treeview appears in most of the data windows: Articles, Magazines, Authors, etc. It allows for a fast and easy overview for the data you have in your database.

To activate one of the records you want to work with, click on the Treeview. The data will then be shown in the page. In the Treeview, the active data will be marked with an icon. 

When working with the ‘Article’ form, whenever you add a new article, all data that you add and save will be shown in the Treeview. The Article data pertains only to the issue of the magazine you are working on.

When working with the ‘Magazine’ or ‘Author’ data, all new records will be shown in the Treeview as soon as they are saved to the database.

Keep Magazine Data:

 The ‘Keep Magazine Data’ button.

You can find the ‘Keep Magazine Data’ button in the Magazine window. You will find this button on the toolbar. The purpose behind it is to make your work easier when you enter multiple articles from the same magazine.

When you click on the button, the data for the magazine you are working with -- ‘Magazine, Vol, No, and Date’ will not be cleared when you click on the ‘New’ data button.

Example: Enter all the data for the first article you wish to save. After saving the data, click on the ‘New’ button. The window will clear and ready itself for new data. BUT the ‘Keep’ fields will hold their data from the previous record. You can then fill in the information you need, and not have to worry about refilling in the same data for the ‘Keep’ fields.

To clear the ‘Keep’ check boxes, click on the ‘Keep’ button on the toolbar. The ‘Keep’ boxes are cleared when you click on the Treeview and select a different article to display.

Bookmarks:

When working with ‘Articles’, Magazine Organizer PS Bombay makes it possible for you to Bookmark articles of your choosing. You can use this function for fast reference of your articles. 

To Bookmark an article, check the ‘Bookmark Article’ checkbox and then save your data.

To view your ‘Bookmarked’ articles, click the button on the toolbar, or menu, and your ‘Bookmarked’ articles will appear in the Treeview control to the left of the window. If you have no articles ‘Bookmarked’, then no articles will appear, the Treeview control will remain empty, and a message will appear in the Status bar informing you that you have no articles bookmarked.

Selection buttons:

The Selection button enables you to select the types of data you have saved in your database. Click on the button and the combo box listing your data will open. Click on the combo box’s arrow and the drop down list box will open, displaying the data available for the field you are working with. Then choice the data you want by clicking on it.

 In the above example the user has opened the combo box to the category field in the Article window. To choose one of the listed categories, click on it, and the combo box will then close and add your selected data to the category field. In the case above, the category ‘Internet’ is highlighted and can be chosen with a click of the mouse.

Magazine Views:

With the Magazine Views you can call up an issue of a magazine and see what is on the inside.

To use this function, you have to choose the Magazine, Date, and Number you are looking for. To choose the required data, click on the Selection buttons and then select the data from the combo box. Then click one of the two Search buttons. The data you have saved in PS Bombay for that issue will then be shown in the grid view.

If you want to view a Article from the magazine you have chosen, double click on that article, and the Article window will open to display the data.

To see all the data you have for a specific magazine, from the Date and Number fields choose ‘All’. After clicking on one of the Search buttons, all data for that magazine will appear in the grid view.

Magazine Organizer PS Bombay allows you to search for data in different ways. The most common is to choose your data from a combo box. With that requirement finished, then click on one of the Search buttons or use the Search command in the Menu.

In the Magazine Catalog Tab, choose a magazine. Then click on the search button. All issues from that magazine will be shown in the grid view. Double click on an issue, and you will then see all articles you have saved from that issue listed in the grid view.

Categories and Subcategories:

To make it easier for you to classify your data, Magazine Organizer PS Bombay enables you to list your Articles into Categories and Subcategories. There are two ways to add a new Category. One is to use the window above. The other is to enter the name of the category in the category field of the Article window.

Magazine Organizer PS Bombay also has a default Category and Subcategory – “NA”. When filling in data for an Article, if you leave the Category, or Subcategory fields empty, Magazine Organizer PS Bombay will automatically add the ‘NA’ Category, or ‘NA’ Subcategory to your data. This is to make sure the referential integrity of the database stays intact.

1.      Add to List: Click on the Categories or Subcategories button at the bottom of the window. Enter the name of the Category into the text field at the top of the window, and then click the button ‘Add to List’.

2.      Delete from List: Choose the category you wish to delete by clicking on it in the Treeview. When it appears in the text field at the top of the window click on the ‘Delete from List’ button.

Delete denied: In certain circumstances, Magazine Organizer PS Bombay will deny your delete request. If the Category or Subcategory has records related to it, you must either change the Categories for those records, or delete them. Or you can make a category/subcategory substitution. Only when there are no records related to the Category/Subcategory you wish to delete can you delete one of the aforementioned.

Substitute Categories

 It is possible that at some time or the other you may wish to change the Category grouping for some of your data. To do this, open the Category window and click on the “Substitute Categories” tab.

On the left hand side of the page, select the category you wish to have changed. Then, on the right side of the page, select the category you wish to change to. Then click on the Substitute button. Magazine Organizer PS Bombay will then change the Category, or Subcategory, settings from one to the other.

This could be used when a Category is no longer valid. And once you have done this, you are then able to delete that Category, or Subcategory, from the database.

Authors:

The Author page allows you to keep contact data for a particular author. The process for saving, editing and deleting an author is the same as in the Articles or Magazines page. The Author page is Email and Internet enabled if you have added the correct data. You can save information for an author's personal and professional life.

Networking:                        

Magazine Organizer PS Bombay can run on multiple machines and allows the users to access the database. Since Magazine Organizer PS Bombay, by default, connects to the database in the path of the application, you have to manually change the database path.

To change the location of the database, the User has to have a Security rating of 1. After logging on, open the ‘Tools – Options - Application Settings’ menu in the main form. Then from the Toolbar or Menu click on the ‘Change Database location’ command. Another window will then open which will allow you to make a connection to the Magazine Organizer PS Bombay database anywhere on your network.

After making the connection, Magazine Organizer PS Bombay will save the location and then shut down. You then have to restart the program to continue working with the new database.

The Magazine Organizer PSBombay2.mdb file has to be located on a logical drive.

Magazine Organizer PS Bombay is not ODBC compliant.

Multiple Users:

With Magazine Organizer PS Bombay you can add multiple users and give each one a security setting, ranging from 1 to 4.

By default, after the setup Magazine Organizer PS Bombay recognizes only one user. You can change this by going to the ‘Tools – Options – User Administration’ Menu in the main window. At the start there are two users – ‘Admin’ and ‘Guest’.

In this window you can add more users and assign a password for everyone.

The four security settings are:

1.      Administration

2.      Full Access

3.      Read/Write only

4.      Read only

When a user signs on, his settings will be remembered and, depending on his security setting, will have access to the database.

To require your users to log-in, you have to go to the ‘Tools – Options – Application Settings’ menu in the main window. Then check on the box ‘Require User Log-in’. After saving this data, at the next start all users will have to log on and enter their password before accessing Magazine Organizer PS Bombay.

As an added function each user can decide to view only the data that he or she has entered. This function can also be checked in the ‘Application Settings’ window.

User Data Administration:

As Administrator of Magazine Organizer PS Bombay you have the option of reviewing and deleting the data your users have entered. This can be of benefit to clear the database of records from a user who is no longer active.

To do so you have to so you have to open the ‘User Administration’ window. Then click on the menu or toolbar for ‘View user’s data’. The ‘User data’ window will then open and you can see the Magazines and Articles the chosen user has entered into the database.

Every time a new record is entered into the database, Magazine Organizer PS Bombay assigns that user as its owner. So what you see in the Treeview for a specific user is the data that he or she has entered.

By deleting a User you will also delete all data that user has entered.

Required data: 

Before saving your data you must fill in the required fields. Required data fields are labeled in bold fonts.

If you try saving your data and have not filled in the required fields, Magazine Organizer PS Bombay will bring up a message box telling you that you must do so before continuing. Fill in the required field and try again. Failure to do so will result in your data not being saved.

Email and Internet:

Magazine Organizer PS Bombay is Internet and Email enabled.

To send Email to a magazine, a valid Email address must be in the Email field. Then, click on the Email button and your electronic mail program will open with the address in the proper field. This has been tested with the Microsoft Outlook & Outlook Express program. Other programs have not been tested with this function

The same procedure is to be followed with your Internet connection. If you have a correct www address in the WWW field, your browser will open to make a connection.

If any of the fields are empty, you will not be able to send an email or connect to the Internet. Magazine Organizer PS Bombay will notify you of this mishap.

Magazine Subscriptions:

With Magazine Organizer PS Bombay you can keep track of those magazines you have subscribed to. To do so, click on the ‘Have Subscription’ box in the Magazine window.

If you type in the start and expiration dates, Magazine Organizer PS Bombay will keep track of how many days until your subscription expires.

Searching:

From the Article, Magazine or Author window you can search for specific data. To do so, click on the ‘Search’ button in the toolbar.

You then add the conditions for your search and carry it out by clicking on the ‘Search’ button. Any data found will be listed in the Treeview of the window you have opened the ‘Search’ window from.

Example: You have opened the ‘Search’ window while working with ‘Articles’. Any data you have found in your search will then be listed in the ‘Article’ window.

You can then close the ‘Search’ window and return to the parent window to view, or edit, the data you have found.

Printing:

To print your data, click on the ‘Print’ button on the Toolbar or the Menu. You can print out different views of your data by going to the Menu and selecting the type you would like to have.

PS Bombay prints the data to a text file. You can then save this text file under a name of your choosing.

Hot Keys:

PS Bombay has several ‘Short Cut’, or ‘Hot Keys’, where applicable.

Crtl + N: New

Crtl + S: Save

Crtl + D: Delete

F1: Help

F2: Show Article (shows the article saved in the Article window)

F3: Search

F5: Reset

F6: Hide Treeview

F7: Show Treeview

F12: PS Bombay Website

Images:

With Magazine Organizer PS Bombay you can link and save an image file to your Articles.

In the textbox for the 'Image Path', type in the path of the image, or click on the ‘camera’ button to the upper right of the textbox to search your hard drive for a file. If you have entered a valid path, the image will appear in the Preview window when you save your data. If you do not have a valid path, the image will not appear.

To view your saved image in its original size, double click on the Preview window or click on the ‘View Image’ button. Your image will then appear in its own window independent of the Article form. A smaller image, such as a 32 x 32 pixel icon, will not appear in its own window.

Magazine Organizer PS Bombay supports the following files: icons, bitmaps, gifs and jpegs.

Database Backup:

You can backup your database by going to the Menu on the main window and choosing 'Tools – Options – Application Settings'. When the 'User Options' window opens, click on the 'Backup Database' button on the toolbar. Or go to the menu and choose 'File – Backup Database'.

As default, Magazine Organizer PS Bombay will offer to save the database to the application’s directory with the database’s name and the day’s date. It is advisable to backup the database to a different directory, if not a different machine or hard drive.

To recover the database, rename it to Bombay2.mdb, and copy it into Magazine Organizer PS Bombay’s directory.

IMPORTANT NOTICE: When reinstalling the program your database will be overwritten, so make a backup copy of it beforehand or you will lose all your data!

Windows Vista users click here.